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Monday, April 2, 2018

How to Create PST File From Exchange Server 2010 / 2007 Version?

Exchange Server is used to store all emails, contacts folder, Notes, Journals and other user details in EDB format. But sometimes, users need to take backup their EDB files in PST format. There are many users who want to export their Exchange mailboxes to Outlook. Therefore, in this blog, we are going to discuss the top 3 solutions which can create PST file from Exchange server easily.

How to Make PST File From Exchange Server 2007, 2010 and above versions?

In order to create PST File from Exchange Server to PST file, you can use two manual methods by using Exchange Powershell Commands and EAC. For this, first, you have to give permission of Mailbox Import Export role to the group. After that log in your account again to the Exchange server to activate user role changes. You have to grant the following permission, where you want to import and export PST files: • Read permission: For import PST files • Read/Write permission: For export PST files



Solution 1: Make PST File From Exchange Server via PowerShell

With Exchange Management Shell, Power-shell commands allow the administrator to manage all tasks such as connect, disconnect, permission and access to the user. In below steps, power-shell commands are given to create .pst file format to stored Exchange mailboxes.
  • First, go to the Start menu >> Open the PowerShell on the system.
  • Make the Shared Folder over a network & then, archive a .pst file that will include exported mailboxes of Exchange in a shared folder.
  • Now, add all library files, which are required for migration.
  • Then run the command MailboxExportRequest that contains 2 major attributes File path and Mailbox.
  • After executing the above command, you can make pst file from exchange server 2010.
  • You can also apply some additional parameters like Exclude or Include folder, IsArchive, Content Filtering, Create a unique name etc.

Solution 2: Create PST File From Exchange Server in 2010/ 2007 via EAC

Note: If you don't grant the permission, then you will receive an error. Due to this error, Exchange server is unable to establish a connection to the PST format. Also, the following method is available till 2010 versions.
  • To start the process, click on the Permissions >> Admin Roles.
  • Now, open the properties of the group to give the Mailbox Import Export permissions.
  • After that go to the Roles option >> Mailbox Import Export role.
  • Then, Add the role.
  • Finally, log out of the EAC >> navigate to recipients >> mailboxes, Then, right click on auser’s mailbox and then you can export exchange 2003 mailbox to pst
Note: This method works on Exchange 2010 and Below versions, for above version user need to take help of both Exchange Admin centre and Power-shell commands to make PST File.

Solution 3. SysTools Exchange Export Tool to Make PST File From Exchange Server

Since Exchange Mailboxes save in .edb format and Outlook stored data in .pst file format. Since both file format are different, but still we can create PST File from the Exchange 2010, 2013, 2016 and other versions using the one of the best Exchange Exporter Tool.

Dowload  Software From:  https://www.systoolsgroup.com/exchange-export.html
  • First of all, install and run the Exchange Export tool.

  • Enter the Admin Login Credentials & select the version of Live Exchange Server then click on the Login button.

  • Note: If you want to export mailbox of sub-domain users as well, then click on the Checkbox Include Sub-Domain User field.
  • Now, choose the mailboxes that you want to export & click on Next button.

  • Then, check the mailbox items that you need to create into PST format.
  • Here, we have selected Mails option. If you want to convert some selective data items then apply Date Filters on the mails.

  • Note: you can also check the maintain folder Hierarchy, Outlook Required and Split Outlook Data File options according to your need.

  • In this step, click on the Browse button to choose the destination folder for saving the Output data file.

  • Now, click on the Export Button to start the migration process.

  • After completion of the conversion, the window displays a message "Export process completed successfully" then click on the OK button.

  • Next, click on the Save Report Button to save the export report in .csv format.

  • Finally, you can see the exported PST file at the specified storage location.


With above steps, any user can make Outlook PST file from Exchange Server mailboxes without going for any power-shell and other settings.

Pros of Creating PST File From Exchange Server Directly via Tool

To Make Outlook PST file from Exchange Server 2016, 2013 and below version , the software offers various unique features such as moving data according to the category. Other features are given below:
  • Auto-Detect and Load Exchange Server mailboxes
  • Search mailboxes which is stored in Sub-domain
  • An additional feature of maintain Folder hierarchy
  • Support Latest versions of MS Exchange Server
  • Option to apply Date filter according to Emails, Contacts, etc.

Benefits of Making PST File from Exchange Server Mailboxes Dta

  1. Easily import EDB into Outlook & accessible from Outlook versions.
  2. No Need to use long and complex Power shell script.
  3. PST file can be created even without using Exchange Admin Center method.
  4. Each category of Exchange Server can be selectively exported into PST format.
  5. Allows to export duplicate contacts details which are saved in Exchange Server.

The Final Words

In this write-up, we have discussed how to create PST file from Exchange server by using both manual and automatic solution. However, Powershell and EAC are time-consuming methods and requires in-depth knowledge of commands. If a user is not aware of these commands, then there is a risk of data loss. In such situation, SysTools Exchange Export application is the best solution to use.

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