Tuesday, March 13, 2018

Export Exchange 2010 Mailbox to PST Outlook via EAC (Exchange Admin Centre)

Exchange Server uses as Mail Server Application Developed by Microsoft to manage Email Communication, Saving User Contacts Details, Scheduling, Voice-mail Calling, Task details and run on Windows Server. Using Exchange, user can access information on System, Mobile device or via browser. To Export Exchange Mailboxes Data to PST format saved in a file format called EDB file format. To Organize data, change permission, retention policy, Exchange offers Powershell Commands and Exchange Admin Center to control it. Exchange also offers option to Save the Exchange EDB File data into PST format for creating backup for later user, as well as can be imported into PST Support Email clients.

In this article, we follow the simplest techniques to Export mailbox to PST Exchange 2010 without  Outlook and Powershell commands, scripts. So that without any technical assistance, any naive user can migrate the Data of Exchange Server.

Note: Since Various Edition of Exchange Server such as 2016, 2013, 2010 and 2007 used by people all over the world and Each version are different from each other, so user should be more careful while working with the Older edition of Exchange 2007. 

Quick Glance at the Process to Export Exchange Mailbox to PST 2010

Earlier in 2010, Exchange Control Panel(ECP) and Exchange Management Console(EMC) was used by the manage the database by DBAs. Now in 2013, these interface is replaced by Exchange Admin Centre (EAC). This is the online management console for hybrid, on-premise and online server set up. It can perform multiple tasks which include:
  1. Managing user accounts and public folders of Exchange
  2. For moving mailboxes to a PST file or to a different Server
  3. Detect devices that are working in combination with Server
  4. Useful to set up policies for Outlook Web Access

Manual To Export Exchange Mailbox to PST Without Outlook

Following are the instructions to extract an Outlook data file(.pst) from the account stored on the server:
First, a user needs a Server URL to login.
Then, open the Command Prompt and type the following command: 

‘Get-ECPVirtualDirectory | Format-List InternalURL, ExternalURL’

Then, a link will be presented next to Internal Link. This can be used to export Exchange emails to PST.

Then, open the internet explorer and enter the URL to start Exchange Admin Centre login service.

It is important to know a list of compatible operating system and browsers. Here is to list them:

Step 1: Create a Shared Folder for PST File Access
First, create a shared folder over the network drive. It will be the where the exported data will be saved. Make sure it is not created in C:/ folder. This will help to export Exchange emails to PST.

Then, assign full access control to the Exchange Trusted Subsystem (ETS) for the shared folder. Assign full authority at the Share and Security level to the ETS.

Step 2: Grant Appropriate Rights to User First, go to Exchange Admin Centre and from the left–side of the panel, select the Permissions tab.

From ‘Admin Roles’ section, click on the Recipient Management
From the upper right-hand corner, select the "Pencil" option.

In Recipient Management, under the Roles section, select the "+" option

From the ‘Select a Role’ screen, select the option for "Mailbox Import Export".
After that, click on the Add button and click OK.

Finally, click the ‘+’ button to add mailboxes to export process.

Step 3: Exchange 2013 Export Mailbox to PST
First, open the Exchange Management Console(EMC) and go to Mailboxes tab.
Then, select the mailbox for which email data needs to be exported and right-click on t to choose Export to a PST file. 

Then, mailbox name will be displayed on the next screen.

Then, set the path where the PST file will be saved using the following syntax:
\\server\folder\Export File.pst (UNC path)

Finally, specify the name of the mailbox where the notification will be sent, say helpdesk and click on OK button.

Export Exchange Mailboxes to PST – Exchange Exporter

There are professionals who look for accurate and efficient solutions instead of relying on manual methods. Since using EAC various error such as Only single mailbox File items can be exported at a time, lengthy procedure, no specific items of mailboxes can be exported. They go for workarounds suggested in blogs, posts, and forums. They depend on powerful software such as the Systools Exchange Export. The Tool can extract all emails, contacts, calendar, task, journals and export to Outlook PST File format. 

How to Export Exchange Mailboxes to PST Format Using Exchange Exporter

Within few Steps, user can migrate the desired data of EDB File format, working of the tool is given below. Before you need to download the software from below link:

  1.  Launch the Exchange Exporter on your system 
  2. Now Provide all the credentials such as (Exchange Administrator User-name and Password) and IP Address of Server. To Search Mailboxes in Sub-domain, user need to select the option.
  3. Now Select the Desired Mailbox and Click on Export Section. 
  4. Select the Category from the Windows Pane to Export Data into PST File format.
  5. Select Filter to Export Desired Data and Advance Mapping Setting also available. 
  6. Browse the Destination Path to Save Resulted PST File on system.

As We can see within few clicks, a user can move any Exchange mailboxes to Outlook PST format and can be open in Outlook application. To know the working of Software visually, a user can refer below 

Unique Features of Exchange Exporter

a) Export Mailbox Exchange 2007/2010/2013 to PST without size limit issue.
b) Support Exchange Server 2016, 2013, 2010 and below version. 
c) Advance Subdomain Search Option.
d) Different Filter to Move Desired Exchange Mailboxes data to Outlook PST format. 
e) Export Exchange Mailbox to PST by Date 


The database of company stores important conversations that may be needed for backup and storage purposes. These are communications which are private and confidential. They are secret to a company and need to be saved in a secure location. There are ways to export Exchange 2010 mailbox to PST without Outlook and Scripts. Mentioned professional techniques which can be used by Administrator to store the backup for later use. Even without going for EAC or Powershell commands, a user can move data of Exchange mailboxes to Outlook. .pst format using Exchange Exporter tool developed for these kinds of situations. 


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